Office Manager

  • Administration

  • Office

  • Hr


The Office Manager is responsible for coordinating and supervising the administrative and operational activities of an office. Their primary function is to ensure the efficient and organized functioning of the work environment, as well as to support resource management and continuous improvement of internal processes. 

The Office Manager's responsibilities include the following: 
  • Office management:
    • Order and care of the office
    • Management of the candy bar
    • Management of employee requests
    • Coordination of customer/employee arrangements
    • Reception and visitor assistance
    • Daily lunch management
    • Secretarial duties
    • Coordination of general office maintenance
    • Management of technology maintenance
    • Reception, classification, and distribution of correspondence
    • Management of logistics and preparation of meetings and/or conferences
  • Event management:
    • Organization, planning, and management of internal and external events
    • Coordination and collaboration of corporate travel
  • Administration:
    • Management and execution of general purchases
    • Management of requests for technology purchases
    • Management of general inventory of supplies, equipment, and work items
    • Loading of invoices and/or receipts into management systems
    • Management and execution of payments, deposits, and transfers
    • Management of payments: services, taxes, social security, suppliers
    • Bank management
    • Management of normal office services
    • Management and review of insurance
    • Management of keys
    • Management of calendar for payments, payment plans
    • Cash management
    • Management of digital and physical archives
    • Economic/financial reports
    • Invoicing to customers
  • Communication:
    • Coordination with the communications department
    • Reporting of news
  • Human resources:
    • Delivery and shipment of work items to employees
    • Management of gifts for HR actions
    • Collaboration in the onboarding process
    • Fostering a positive and collaborative work environment

Relationships with departments
The Office Manager has direct relationships with the following departments:
  • Board of Directors
  • Management
  • Human Resources
  • Administration
  • Communication

External relationships
The Office Manager has external relationships with the following entities:
  • External accounting firm
  • General outsourced services
  • External legal firm,
  • Notary public
  • Bank agents
  • Health insurance company


To perform this position, the candidate must have the following competencies and skills: 
  • Advanced proficiency in Microsoft Office
  • Planning and organization
  • Ability to handle multiple tasks and priorities
  • Problem analysis and resolution
  • Excellent verbal and written communication skills
  • Dynamic and committed
  • An enviable organizational ability
  • Problem-solving skills
  • A kind and helpful personality
  • Proactive and responsible
  • Good interpersonal skills and effective communication
  • Able to follow established procedures
  • Tolerance to stress

Work experience
Minimum of 1 year of work experience in similar positions, such as receptionist, executive secretary, customer service representative, administrative analyst, office assistant, and related positions.

Completed or advanced tertiary/university studies in fields such as Economics, Human Resources, etc. Secondary education is valued.

Intermediate/advanced English is valued.

Management of management systems is valued.


What we offer:
  • Continuous learning: We encourage self-improvement. Access the Plum Library, where you can expense any book and share it with the team.
  • Health and wellness focus: We invest in your well-being. Receive U$D150 annually towards therapy, yoga classes, gym memberships, or anything that keeps you healthy and energized.
  • English classes: Develop your English language skills and expand your professional opportunities.
  • Competitive salary: We recognize your talent and offer a competitive compensation package.
  • Equal opportunity employer: We embrace diversity and inclusivity. Plum prohibits discrimination based on race, color, religion, gender, sexual orientation, age, disability, or any other protected characteristic.

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